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Rank Applications

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Staff Information

The content of this page is geared towards use by the staff of CoSC.

Setting up a new rank application

  • Going to write this up later. For right now, just have Kitsu do it 😉 This will be done as a new page, and this page will be kept for managing existing applications.

Opening/Closing a rank application

  1. Go to the “Rank Apps Admin” area in the admin area.
  2. Click on the application you wish to edit
  3. Change “Application Status” to “Opened”
  4. Edit the open date of the application to be the current date.
  5. Notes appear in the instruction area of the application, and should include any notes or special instructions (Links to characters eligible for adoption by this application should be included here).
  6. Edit the questions & question types as needed to keep the application current and get the information needed to make a proper decision possible.
  7. Click the blue “Update” button.

Attach a character sheet to a rank application

  1. Go to the “Characters” area in the admin area.
  2. Click on the character you wish to attach to the application.
  3. Change “Ranked Adoptable” to “Yes”.
  4. Click the blue “Update” button.

Closing a rank application

  1. Go to the “Rank Apps Admin” area in the admin area.
  2. Click on the application you wish to edit
  3. Change “Application Status” to “Closed”
  4. Edit the “Selected” field to be the character chosen to fill the rank.
  5. Click the blue “Update” button.

Clearing applications
(Before reopening a previously run application)

  1. Go to the “Rank Applications” area in the admin area.
  2. Check the box of each application that was a part of previous application round.
  3. Set the “Bulk Actions” dropdown to “Move to Trash” and click apply.

Putting Applicants into Consideration

  1. On the website’s public face, navigate to the Ranks Applications Department.
  2. Click on the application with applicants you wish to set to “In Consideration” (This will make it so the application can no longer be edited until a decision has been made).
  3. Scroll down to the “Applicants” area at the bottom and click the applicant you wish to mark.
  4. Click the “Apps Team” link.
  5. Check the “Staff Status” box.
  6. Click the blue “Update” button to save.

Accepting or Declining an Applicant

  1. On the website’s public face, navigate to the Ranks Applications Department.
  2. Click on the application you wish to make a decision on
  3. Scroll down to the “Applicants” area at the bottom and click the applicant you wish to mark.
  4. Click the “Apps Team” link.
  5. Check either the “Declined?” or “Approved?” box, as appropriate.
  6. Uncheck the “Staff Status” box.
  7. Click the blue “Update” button to save.
  8. Contact the user and inform them of the decision. Do so privately for declines, and make a public announcement for acceptances.
  9. (IF ACCEPTING) Follow the instructions to Close the application you just accepted an applicant for after ensuring that all other applications have been declined.
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